The service handles the task of following up with the customer, using tried-and-true tactics to get the individual to pay. When all else fails, it might be time to hire a debt collection agency, which specializes in recovering payments that are typically more than 90 days past due. If you use this service for multiple customers’ invoices, the service fees add up, and you may lose money in the long run. They run a credit check on your customers before agreeing to purchase their invoices. Then, the factoring service collects your customers’ payments and sends the rest of the cash to you, minus the service fee.įactoring services are not collection agencies, though. The service then advances you the money within a few days. With a factoring service, you sell your accounts receivable to a company for a certain percentage of the accounts’ value (usually 70% to 90%). If you’re strapped for cash and don’t know when a customer will pay, an invoice factoring service can help you get the money you need while you’re waiting. To show the customer “you mean business,” draft a demand-payment letter, a formal written letter that outlines the debt that is owed to you and states what the result will be if the debt is not paid by the designated due date. If necessary, resend your original contract, indicating that you will escalate the situation if invoices remain past due. Waldorf advised requesting a timeline for payment and continuing to follow up until the customer pays. “It’s amazing how quickly they can figure out how to pay when they realize how hard it will be to replace your service in a couple of days.” 5. “Set a specific deadline when service will be cut off, to light a fire under them,” Hoffmann said. Service businesses working with the client on an ongoing basis are in the best position to give an ultimatum, Hoffmann said. When a nonpaying client ignores your emails and calls, demand payment from them more firmly. To gauge customer satisfaction, consider soliciting customer surveys to gather feedback and gain an understanding of how you’re doing. “Keep in mind that everyone is just a person, and rarely is someone actually out to hurt the other – most people are logical and willing to work toward a solution if you provide them with the opportunity to do so.” “Once you know why they refuse to pay, you can work toward a resolution with the client/customer,” Giordano said. Ben Giordano, owner and founder of FreshySites, suggested asking questions about their satisfaction with your work, their financial complexities and anything that might contribute to their refusal to pay. If your client still won’t pay, be open to hearing their reasons. If this is the case, Hoffmann advised sending an updated invoice right away – even if you know the customer has the original – to eliminate this excuse. In some cases, clients try to delay paying, claiming that they lost the bill or need to reconcile their records to find the correct payment amount, said Hunter Hoffmann, chief marketing officer at AmTrust Financial Services. Consider our full FreshBooks review to learn why FreshBooks is our top choice for invoicing. The best accounting software can help you create, send and track invoices. “Use an opportunity to check in on a customer’s satisfaction for your services, and then discuss any approaching or past-due invoices,” Waldorf said. Greg Waldorf, a lecturer at Stanford University and former CEO of invoicing app Invoice2go, acknowledged that the subject of money isn’t always easy to address, so you may want to ease into the topic. Most of the time, a late payment was an honest mistake, and receiving that first follow-up is enough to make a client pay as soon as possible. Send a gentle reminder.Ī friendly reminder that a customer’s bill is past due is the first step in collecting payment. You can take the following steps when you’re struggling with a customer who won’t pay their bill: 1. How to get customers to pay past due invoices Here’s what you can do to get nonpaying customers to give you what they owe. You need to act if you want to keep your cash flow healthy. However, regardless of the circumstances, an unpaid invoice hurts your business. Many small business owners struggle to find the best way to ask for payment on outstanding invoices without being rude. There are many reasons customers don’t pay invoices on time (or at all), including lost bills and unexpected additional expenses. If your business operates on an invoicing system, you might be familiar with past due invoices and perhaps even nonpayment.
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